Job Introduction
Role Purpose
The Children's Commissioning department provides a single point of referral offering advice, support and guidance on a range of services for children, young people and families. The department is responsible for the commissioning, procurement and contracting of services for children, young people and families and ensuring that services meet the required Local Authority compliance standards to ensure effective delivery and value for money.
The post holder will provide administrative contract support to the contracts sub-team within the Commissioning department. They will be responsible for the creation and administration of children and young people’s contracts, responding to basic queries, collating data, maintaining spreadsheets and liaising with internal and external colleagues on a daily basis.
Main Responsibilities
- To be responsible for creating and administering children and young people’s Contracts.
- To answer basic contractual queries from internal and external colleagues.
- To prepare documents for meetings, take actions and attend team meetings,
- To use electronic purchasing and child information systems.
- To undertake administrative duties including electric filing and scanning of documents, coordinating email communication and collating basic reports.
- To collate and manipulate data from various spreadsheets.
- To communicate with internal and external colleagues by telephone, MS Teams and email.
- To ensure data collection systems are maintained with accurate and up to date information.
- To take accurate telephone messages, dealing with enquiries from professionals as they arise.
- To deal with sensitive data and ensure that confidentiality is maintained at all times including using secure electric filing and email systems.
- To set up and maintain manual and electronic filing systems for the service ensuring data accuracy, confidentiality and security.
- Any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or head or department.
The Ideal Candidate
Will be highly organised with excellent communication, problem solving and IT skills with an attention to detail. They will be comfortable working in a busy office environment with multiple priorities and conflicting deadlines. With the ability to problem solve and use initiative to resolve queries, the role would suit an individual who has previous experience of working in an administrative role or is seeking to commence a career in a specialist field.
About BCP Council
BCP Council provides services to a diverse community of 400,000 residents and employs more than 5,000 people. Our area includes over 15 miles of beautiful world-renowned coastline. We can offer career defining roles to transform and improve services. By working with us, you can help deliver a vision of a thriving, word-class, prosperous and inclusive place for generations to come.
Our Benefits
We offer an excellent benefits package for further details see here
As a result of the creation of BCP Council in 2019, we are working on simplifying our terms and conditions of service and will be creating a single pay structure which is to be applicable for all employees. It is important to us that we offer benefits that our colleagues value as part of their total employment package and we are reviewing these to make sure we have it right. We have been in a process of collective bargaining since 2019 and have positively worked forward to reach an agreed position with the unions for the new contractual offer. This has taken longer than we hoped and therefore we are having to consider all alternative avenues available to enable us to remove inequality in the organisation as a result of bringing together 3 councils.
We are in the process of establishing a timescale for implementation, and all colleagues joining us will be included in these changes. We want to reassure everyone that whichever route is taken to reach the new terms and conditions, we can honour continuous service and there will not be any job reduction as a result of the implementation of Pay and Reward. If you have any questions at all about this process, please feel free to raise this with the hiring manager.
DBS
BCP Council is committed to safeguarding and promoting the welfare of the community and expects all staff and volunteers to share the same commitment. Applicants to this post will be required to complete the appropriate level of Disclosure & Barring Service Check. Please refer to the Job Description or Role Profile for more details.
Attached documents
