Job Introduction
Role Purpose
A fantastic opportunity has arisen to work within the BCP Council Accounts Payable Team. We are seeking a highly motivated and enthusiastic person to join our team.
BCP Council have adopted smarted working, combing office work with that at home, in community hubs or elsewhere. We encourgae modern working practices that help staff to do their jobs in the best location for the service., whilst at the same time allowing people to balance work and life demands.
We have 2 full time positions (37 hours) available
Main Responsibilities
- Ensure that the accounts payable payment runs are processed in accordance with agreed timescales and processes, ensuring any errors/duplicates are dealt with prior to the payment run being finalised.
- Processing of all creditor invoices, ensuring their compliance, and matching with the correct purchase orders.
- Ensuring that all Creditors invoices are processed in a timely fashion allowing payment to occur on time and in line with Suppliers Payment terms.
- Ensuring data entry integrity into the financial management system in order to provide accurate and reliable information for payments, undertake checks to ensure duplicates invoices are avoided or identified and payments returned.
- To ensure that ‘Invoices on Hold’ function in the accounts payable system to monitor why payments / requisitions are blocked in the system and finding a solution to clear these transactions.
- The development, implementation, monitoring and review of creditors processes.
- Ensure that the Creditors Team is appropriately resourced during periods of leave and throughout the working day within the agreed opening/closing times of the organisation.
- Ensure that all suppliers are provided relevant invoice/VAT information in order to confirm their tax liabilities to the HMRC, where relevant.
- Work with the Purchase to Pay Manager (Creditors) to review Creditor processes to ensure that new and updated practices are implemented and staff follow new ways of working.
The Ideal Candidate
- We’re looking for someone with a good understanding of accounts payable processes and a good working knowledge in the use of Microsoft Office.
- Attention to detail in this role is essential, so the ability to efficiently and accurately record information is key.
- You must have confidence to deal with invoice-related issues from both council managers and suppliers by telephone and email communication.
- Ability to manage one’s own time, set daily priorities, plan and organise work in order to meet specific timeframes and allocated tasks within the role.
- Manage multiple tasks effectively with a high degree of flexibility within a changing workplace environment.
For an informal discussion please contact David Maidment on 01202 817392 or at david.maidment@bcpcouncil.gov.uk
About BCP Council
BCP Council provides services to a diverse community of 400,000 residents and employs more than 5,000 people. Our area includes over 15 miles of beautiful world-renowned coastline. We can offer career defining roles to transform and improve services. By working with us, you can help deliver a vision of a thriving, word-class, prosperous and inclusive place for generations to come.
Our Benefits
We offer an excellent benefits package to colleagues. Find out more on our website.
As a result of the creation of BCP Council in 2019, we are working on simplifying our terms and conditions of service and will be creating a single pay structure which is to be applicable for all employees. It is important to us that we offer benefits that our colleagues value as part of their total employment package and we are reviewing these to make sure we have it right. We are in the process of establishing a timescale for implementation and colleagues joining us will be included in these changes. This is expected to be in place in 2024.
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