Job Introduction
Office Manager, England - Tes Jobs
Office Manager
Contract type: Permanent
Contract term: Full time - Term time plus 5 weeks
Salary: Grade G (18) £30,468 - £33,267 pro rata; Actual Salary £31,537– £34,434 Starting date: Jan 2026
Underpinned by our ‘3 Guiding Principles’ and ‘8 Conditions for Success’, our vision is to empower future generations to follow their dreams and to build a society of which we can all be proud. To achieve our vision, it is imperative that we build an incredible team, who want to challenge themselves to think outside the box, be creative and work hard to achieve something special.
Livingstone Academy not only provides an excellent education and high academic achievement, but goes the extra mile to best prepare our students for an ever-changing world.
The Office Manager will be a key member of the management team, carrying responsibility for the development, management, operation, and delivery of crucial support services within the Academy. This encompasses finance and HR related duties, general administration, communications, and marketing. The role involves leading a team to deliver excellence in front of house operations, providing a welcoming and informative reception and high quality administrative service for the academy.
As the main contact point for the Principal and a provider of a fully confidential, efficient, and responsive administration and secretarial service to both the Principal and the Senior Leadership Team (SLT), the Office Manager acts as a ‘gatekeeper’ to prioritise, screen, and redirect communications. They are expected to anticipate the needs of the Principal and act accordingly to support their role effectively.
Key responsibilities include overseeing the daily administration of the academy office and assisting with the planning and development of support services. The post requires strong leadership in line managing, supervising, training, and developing administrative staff, reviewing staff performance, and carrying out appraisals. They must ensure the smooth and effective running of the school office and all administrative and communicative systems.
The role is critical in managing comprehensive data and compliance functions, including:
- Acting as the Academy’s data protection lead and advising the school community on compliance issues.
- Managing manual and computerised record/information systems, including maintaining the Single Central Record and ensuring security and confidentiality in line with data protection law.
- Maintaining systems and procedures for entering and updating student and staff information in Arbor.
- Monitoring and reporting on attendance, including initiating appropriate legal action with the Education Welfare Service (EWS), which may involve preparing statements, presenting evidence, or requesting the issuing of penalty notices.
- Supporting the Principal with the school census and other statistical government returns.
Furthermore, the Office Manager provides high-level support to the leadership team by managing the Principal’s calendar, coordinating long-term planning, alerting the Principal to upcoming issues/events, drafting correspondence, and attending, facilitating, and minuting meetings involving the Principal and SLT. The Office Manager also manages office expenditure within an agreed budget, undertakes payroll duties, and oversees purchase order requisitions in liaison with the Trust Finance Team.
The successful candidate will actively promote the delivery of high quality outcomes and is required to use their own initiative, careful judgement, tact, and diplomacy, maintaining confidentiality at all times. They must be committed to the safeguarding and promotion of the welfare of children and young people.
Livingstone Academy and Aspirations are committed to children’s safety and safeguarding; DBS disclosure requirements will apply to this post. Aspirations Academies Trust and Livingstone Academy are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment.
The successful candidate will be required to demonstrate that they meet the essential elements of the person specification and will be subject to pre-employment checks including a health check, an Enhanced DBS check, and satisfactory references. If you fit the qualifications above and are looking for a forward-thinking, innovative institution that embodies visionary leadership and embraces diversity, then LAB is the place for you!
Please do not hesitate to contact us. We would love to meet you and show you around our amazing Academy site. Please contact our office by email office@livingstone-aspirations.org, if you have any questions about this role.
I look forward to hearing from you and reading your application
Kind regards,
Mrs Jennifer Warr
Acting Principal
#LI-DNI
Attached documents
