Job Introduction
Job Vacancy: Administration Assistant
Location: St. James’ CE Primary Academy
Reports to: School Business Manager
Contract: Term-time only, Fixed term
Hours: 35 hrs/week
Salary: Pro-rata £19,427 - £20,047 (NJC 4-6, FTE £24,404 - £25,183)
Closing date: 6 Oct 2024 (we screen applications on receipt and may close early if we receive sufficient high quality applications)
Start date: 4 Nov 2024 or earlier if possible.
This position offers a real development opportunity alongside family friendly hours.
St James CE Primary Academy provides an engaging, relevant education within a Christian environment, where everyone flourishes academically, socially, physically, morally, emotionally and spiritually. We are seeking a motivated and efficient Administration Assistant to support our School Business Manager with administration supporting recruitment, health & safety, staff training, visitor management, etc. With training and development from both our academy trust and the business manager, this is a fantastic opportunity to build experience whilst contributing to the smooth running of our school, all within a happy and collaborative environment.
Key Responsibilities:
- Provide comprehensive administrative support to the School Business Manager and other leadership team members.
- Maintain accurate records and data management in line with data protection procedures.
- Assist with recruitment, payroll, health & safety, and safeguarding processes.
- Liaise with external contractors and service providers such as cleaning, catering, and IT support.
- Use IT systems confidently, including Microsoft Office and school-specific software.
- Support content management on the school website and IT-based administration initiatives.
- Handle day-to-day office operations, including answering phone calls and greeting visitors.
- Administer first aid and act as a Fire Marshall when necessary.
- Provide occasional playground and dining hall supervision for pupil safety and wellbeing.
Qualifications and Experience:
- GCSEs (or equivalent) in English and Maths.
- Previous experience in an administrative or office-based role.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience working in a school or educational environment (desirable).
Skills and Competencies:
- Strong organisational skills and attention to detail.
- Ability to manage multiple tasks and prioritise workload effectively.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Ability to handle pressure and meet deadlines.
Personal Attributes:
- Friendly, professional, and approachable.
- High level of confidentiality and discretion.
- Commitment to safeguarding and promoting the welfare of children.
- Willingness to take part in first aid and fire marshal duties.
- Commitment to professional development and ongoing training.
Additional Requirements:
- Flexibility to occasionally work outside regular hours if needed.
- A commitment to the Christian ethos and values of a Church of England school.
Application Procedure
If you are ready for a new challenge and available in the near future, then we would love to hear from you! Visits to our academy are highly recommended and warmly welcomed. Please email (SWalden@StJames.Academy) or call (01202 426696) the School Business Manager, Mr Walden, to arrange a visit.
An application pack is available on our academy website (www.stjamescebournemouth.com), electronically via our School Business Manager (SWalden@StJames.Academy) or in hard copy from the academy office.
Completed applications should be emailed to the email address provided above or sent by post clearly marked for the attention of the Head Teacher to: St James’ CE Primary Academy, Pokesdown Hill, Christchurch Road, Bournemouth, Dorset, BH7 6DW.
Safeguarding
This post is covered by the Childcare Disqualification Regulations 2018. The Trust will need to ensure that they are not knowingly employing a person who is disqualified under the 2018 Regulations in connection with relevant childcare provision. Accordingly, shortlisted candidates will be required to demonstrate to the Trust, by completing a self-declaration form as part of the pre-employment checks process, that they have not been disqualified under the 2018 Regulations. If the preferred candidate is found to be disqualified under the 2018 Regulations, the offer of employment will be subject to the application by the preferred candidate to Ofsted for a waiver and the receipt of a waiver from Ofsted.
All staff will be expected to hold or be willing to obtain Enhanced DBS check or Enhanced check for Regulated Activity with the Disclosure & Barring Services (previously the Criminal Records Bureau). For further information about what is required in this process, please go to www.gov.uk/disclosure-barring-service check (http://www.gov.uk/disclosure-barring service-check).
This Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All school-based staff have the responsibility for promoting the safeguarding and welfare of children. All school staff should be aware of the school's Child Protection and Safeguarding Policy and work in accordance with this document at all times.
