Vacancies

Admin Assistant - Hillbourne Primary School

Job Introduction

Contract: 35 hours per week, term time only (39 weeks per year)Fixed Term, initially until 31st December 2026

Salary: Grade C SCP 3-4, between £20,747 to £21,691 per annum pro rata(£25,614 to £26,016 per annum full time equivalent)

Application deadline: Midnight Monday 31st August 2026

Interview date: September 2026

Start Date: Asap in September 2026

Please note, we may close the advert prior to the advertised closing date should we have sufficient applications. We strongly encourage prospective applicants to apply as soon as possible.

Hillbourne Primary School is a happy and inclusive school for children aged 4-11 years old located in the Broadstone area of Poole, Dorset.

We strongly believe in working together as a team and welcome all children and their families to become part of our school community. It is our aim and belief that all children will thrive with our core values; Be Ready, Be Respectful, Be Safe.’ All three core values are understood by all, demonstrated by all and driven by all.

The team at Hillbourne Primary School is passionate about equipping our unique children with the essential knowledge and skills they need for their next stage in education and beyond. We are delighted to share the report from our latest Ofsted inspection in February 2025, that judged our school to be Good overall with Outstanding 'Personal Development' and 'Leadership and Management'. The inspectors commented that ‘Exceptional leadership at all levels underpins the success of the school’.

You will be joining a dedicated team that is passionate about making a difference and committed to nurturing the whole child. As a member of our team, you will have the opportunity to shape learning experiences that are creative, inclusive, and meaningful. We are committed to the professional development and wellbeing of our staff. We offer high-quality training, mentoring, and opportunities for career progression.

Hillbourne Primary is in the Hillary Partnership of Hamwic Education Trust (HET); a large, fast-paced multi-academy trust with currently 37 schools across the South Coast: Portsmouth, Southampton, Poole and Dorset. The Hillary Partnership is a multi-academy partnership based in Poole. The partnership enables local schools to work together to develop a strong education for all our children.

Role Summary:

Hillbourne Primary School are seeking to appoint an Admin Assistant on a Fixed Term basis. This is an exciting opportunity to join a happy and inclusive school community, working within a dedicated team committed to supporting every child to thrive. The role includes:

Providing an efficient and effective receptionist facility to all visitors and callers to the school.
Assist with admin and clerical support for the school office as required.

We are seeking a professional individual who:

Ensure the effective operation of the reception area for all visitors to the school, giving information and directions to assist them in the purpose of their visit.
Provide effective assistance for staff and pupils with any enquiries made at the reception point, by resolving or redirecting queries and giving advice where appropriate.
Ensure that the school’s security, safeguarding and health and safety procedures are adhered to.
Ensure visitors sign in and out of the school using the appropriate registers, and issue security badges where necessary.
Act as a first point of contact for parents/carers, children and visitors to the school.
Operate the switchboard and identify and deal with problems raised by callers on the telephone by liaising with other staff as necessary.
Liaise with the site manager to ensure prompt movement of deliveries into the school.
Ensure the reception area is tidy and free of hazards.
Contribute to the school’s administrative and secretarial support through the use of office technology.
Collect and count money from pupils and parents.
The post holder may be required to assist with the administration of school registers and data input related to attendance.
Sort and distribute mail.

What we offer you:

An opportunity to be part of a collaborative team with a shared vision of excellence
A real career path in a thriving and respected organisation
Flexible working approach, where possible
Wellbeing day (trial for 2025/26)
Excellent training and development programmes and opportunities
Eligibility to join the Local Government Pension Scheme
Generous holiday entitlement, increasing with length of service
Access to our benefits portal offering a full range of discounts available through Lifestyle Savings
Access to wellbeing support through our Employee Assistance Programme, this includes free confidential telephone and face to face counselling for employees and family members
Access to financial wellbeing support through a company that provides comprehensive guidance on all things mortgage related
Eligible for a Blue Light card

About Hamwic Education Trust:

HET is fully committed to developing an outstanding workforce. We are a friendly and supportive community of professionals working hard to ensure that our schools are enabling children to grow and develop for the future.

We have talented staff working in leadership, teaching and support roles throughout our schools and committed professionals working in the Managed Services team covering education, safeguarding, HR, IT, finance and estates. This experienced team supports our schools and is responsible for the successful delivery of our multi-academy trust.

As an employer, we support our staff to grow through continuing professional development and there is a range of apprenticeships and other opportunities available throughout the Trust to extend your knowledge, skills and career prospects.

HET celebrates the uniqueness of our pupils, our staff and our schools and we aim for everyone to achieve their full potential through the pathways of opportunities available.

HET recognises that by valuing and promoting equal opportunities in employment for all employees and job applicants and avoiding unlawful discrimination in employment and delivery of services, we will be able to deliver first class education and value the differences our workforce brings to HET.

Application Procedure:

If you would like to discuss the role further, please contact the school by emailing c.ianson@hillbourne.poole.sch.uk to arrange an informal chat or have a tour of the school. Potential candidates will be asked to bring their current school ID and/or photographic ID as proof when they visit the school for a tour.

If you wish to apply for this position, please complete an application form which can be found at Job vacancies | Careers | Hamwic Education Trust | Multi-academy Trust and return to c.ianson@hillbourne.poole.sch.uk

CV’s will only be accepted along with a completed application form.

Please note, we may close the advert prior to the advertised closing date should we have sufficient applications.

We strongly encourage prospective applicants to apply as soon as possible.

Hamwic Education Trust (HET) are committed to safeguarding and protecting the welfare of our pupils and we expect all staff and volunteers to share this commitment.

All posts are subject to a safer recruitment process which includes enhanced criminal record and barring checks, scrutiny of work and training history, robust referencing, and other vetting checks. Successful candidates will also be subject to online searches.

Our safeguarding system is underpinned by a range of policies and procedures which encourage and promote safe working practice across HET.

All HET employees are required to undergo continuous professional development to maintain safe working practices and to safeguard our pupils.

#LI-DNI