Office Administrator - Poole Grammar School

For: OFFICE ADMINISTRATOR
Start date: as soon as possible
Salary: Grade B, Points 4-6 (£25,185 - £25,989 FTE)

In this role, the post holder will be responsible to Office Manager, PA to Headteacher

Actual annual salary: Grade B point 4: £11,028; point 5: £11,202; point 6: £11,380

Hours: 19 hours per week, 12pm to 4pm on Monday, Tuesday & Thursday, 8.30am to 4pm on Friday

Working weeks: 39 (term-time only). 

Paid weeks: 39

Further details about the school can be found on the school website: www.poolegrammar.com 

The responsibilities of the postholder will include the following areas:

Health, safety and safeguarding

The post holder must:

• fully abide by the school’s safeguarding policy;

• fully abide by the staff code of conduct and any applicable health & safety, cyber-security and risk management policies.

Main job purpose: 

The post holder must:

• be responsible for the provision of an excellent front office service within the school’s main office. It is expected that the team will support each other at all times, and duties will therefore be varied and interchangeable.

• possess first-class administrative and word-processing skills within Microsoft Word together with a good knowledge of Microsoft Excel.

• provide first aid care to students, school staff and visitors in compliance with policy and regulations.

Main responsibilities and duties: 

The role is varied and will cover any of the following tasks along with the other front office colleagues. 

The post holder must:

• Provide administrative support to all areas of the school, which may include SIMS reporting, word-processing, data input and paperwork associated with the clerical and administrative needs of the school.
• Undertake general office duties including collation/copying of reports and documents, organising and maintain filing systems, dealing with lost property and student. Lockers and assisting in the absence of colleagues.
• Undertake receptionist duties as required such as welcoming and assisting visitors to the school in accordance with security procedures and dealing with telephone and face-to-face enquiries efficiently and in a professional and supportive manner.
• Organise and distribute incoming and outgoing post.
• Assist with managing the school’s email inboxes ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary. 
• Write and send email responses that are professional, and which uphold the school’s vision and values. 
• Update and distribute online and offline communications (eg, letters, newsletters, social media posts, etc) to parents, staff and other stakeholders.
• Provide curriculum support to named departments as required.
• Assist in the administration and organisation of school functions, school trips and events.
• Act as a first aider and be prepared to attend to minor and sometimes major illnesses and/or accidents involving students and staff. Must hold a full First Aid certificate and/or be prepared to undergo appropriate training.
• Undertake such other duties as may be required commensurate with the level of the post. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed.